Executive Administrative Assistant

Title: Executive Administrative Assistant

Employee Classification: Admin and Office Spec III

Hiring Range: Up to $54,670

Agency: Virginia State University

Location: Virginia State University

Division: Vice President of Academic Affairs

Academic Unit: Honors Program

Department: Honors Program

Agency Website: www.vsu.edu

Job Summary/Basic Functions

The Division of Global Leadership and Talent Development seeks to provide specialized support and development opportunities for all students at Virginia State University. The implementation of high impact practices to include specialized classes and seminars, living-learning communities, study abroad and study away programming, and cohort experiences are vehicles to allow students to excel and realize more of their full potential upon graduation.

Assist and advise the Dean and his/ her leadership team in the day-to-day management of events, activities, financial reporting and evaluation of programming. Maintains financial records for department funds following University and departmental policies and procedures and maintain all documentation and records to meet audit requirements. These funds include state resources, Title III federal funds, external grant funding, and philanthropic funds.

Minimum Qualifications

Critical thinking skills for analysis and effective resolution of problems and concerns that stem from staff, programs, and students.

Ability to conceptualize and implement projects and tasks.

Knowledge of appropriate professional decorum and protocol for the various component parts of the division.

Knowledge of and skill with Internet research.

Knowledge and facility with the eVA or similar procurement systems.

Advanced skills using Microsoft Office (Word, Excel, Access, PowerPoint) software.

Ability to manage multiple tasks, projects, and other responsibilities simultaneously.

Additional Considerations:

Candidate should be familiar with the higher education environment